There are two ways to add Purchases in EagleOwl:


Directly add Purchases-

  • Click on PROCUREMENT > BILLS > +ADD PURCHASE or PROCUREMENT > ITEMS > +ADD PURCHASE

  • Enter the date on which the purchase has occurred.
  • Enter the invoice generation date (optional).
  • Enter the vendor bill number (optional).
  • Add the supplier or select from the existing suppliers already added by you during previous purchase entries.
  • Upload a copy of the bill by clicking on CHOOSE FILE and entering the title for the file (optional).
  • Enter the purchased item.
  • Enter the quantity.
  • Enter the unit e.g., kg, g, ml, bottle, etc.
  • Enter the subtotal.
  • Click on the calculator icon next to the Total field to add taxes and discounts to individual items.
  • The subtotal will appear automatically.  Add the tax name or select from the existing taxes already added by you during previous purchase entries.
  • Add the tax percentage.  The total tax amount will appear.
  • Add more taxes if required.
  • Add discount and select from the dropdown i.e., percentage or flat.  The discount amount will appear.
  • Add more discounts if required and close the window.
  • Add more items by clicking on ADD ITEM.
  • Click on ADDITIONAL INFO to add taxes, discounts, or overheads to the whole purchase.
  • Add discount and select from the dropdown i.e., percentage or flat. The discount amount will appear. 
  • Add the tax name or select from the existing taxes already added by you during previous purchase entries. 
  • Add the tax percentage.  The total tax amount will appear.
  • Add the overhead name and charge.  The total overhead amount will appear.
  • Click on SAVE.


Import Purchases-

  • Click on PROCUREMENT > BILLS > +IMPORT or PROCUREMENT > ITEMS > +IMPORT

  • Click on IMPORT PURCHASE DATA
  • Select the file you want to upload from your computer. The file should be in the following format:
DateSKU NameQuantityUnitUnit RateTotal RateSupplier
01-08-2021
Tata Salt4
pkt30120Aditya Food Services
01-08-2021Red Onion2
kg4080Greenland Mart
01-08-2021
Ketchup
6
bottle195
1170Anand Agencies

It is not mandatory to add both unit rate and total rate columns.  You can choose to add either one or both.

  • Tag the columns as per Date, Item, Quantity, Unit, Supplier, Rate, and/or Total Amount.
  • Click on VALIDATE.
  • Select the date format and click on VALIDATE again.
  • Click SUBMIT DATA.
  • Click on GO TO  PROCUREMENT LIST to see the added purchase.


Adding a purchase for a new item creates an SKU automatically in the same outlet which can be viewed by clicking on INVENTORY > SKU.
Please refer to this link and link for the video instructions.